It’s happened to everyone. You go to grab your sandwich out of the breakroom fridge only to find yourself with a nose full of someone’s month old leftovers.

Keeping your entire office clean can help boost your productivity and create a more harmonious work environment.

Not everyone understands the inherent need to pick up after themselves, assuming instead that someone else will do it for them. If you suspect this may be the case in your office, it’s time to employ the help of an office memo.

Memos can be powerful and helpful tools in offices. But, at the same time, they can be tricky to craft without coming across as passive-aggressive.

If you’d like to put together a memo that your coworkers will adhere to, but aren’t sure where to start, don’t worry.

Here’s everything you need to know about writing an office refrigerator cleaning memo.

1. Set a Standard

Before writing your memo, you should figure out what your definition of “clean” is.

Everyone has different standards when it comes to cleanliness, which means what one person thinks is clean is a biohazard to someone else.

Once you have decided what constitutes a clean refrigerator, write it out using concise language. You might want to provide a few photographic examples to drive the point home.

Sometimes people need a flat out explanation of how to do something that you may think is obvious. By setting a standard, you can make sure that you and your coworkers are all on the same page when it comes to the office fridge.

2. Provide Instructions

With a set standard in place, you should now include explicit instructions on how to meet and maintain that standard.

You should include a guideline on how long workers are allowed to keep food in the fridge, and how to deal with food that has gone bad.

The memo should also include instructions on how to deal with messes and spills that can be left behind. Include the location of in office cleaning products and a step by step guides on how to deal with different types of messes.

If your coworkers know how to clean up after themselves, they are more likely to take the initiative.

3. Be Direct

There is a fine line between passive and outright rude — a line that your memo is going to have to walk.

Use precise language coupled with the appropriate pleasantries, such as “please” and “thank you.”

While you want your coworkers to take your memo seriously, you don’t want it to come across as too imperious.

Office Refrigerator Cleaning Memo

It can be shocking how childish some professionals can be when it comes to cleaning up after themselves. A fact that is especially true when it comes to the cleanliness of the shared office fridge.

An office refrigerator cleaning memo can help educate your coworkers on proper office etiquette. A written reminder can also ensure that you never have to worry about coming across someone’s rotten leftovers ever again.

Are you looking for a little help keeping the rest of your office clean? We’re here to help!

Contact us today for more information about our commercial cleaning services, or for an estimate.